Acechem Tanker

Information notice and consent form for candidate crewmembers

1. Data Processing, Data Retention and Processing Purposes

1.1 Acechem Tanker B.V, in its capacity as a data controller, processes your personal data collected either from you and/or a third party (e.g. former employers, manning agents or other recruiters, et. al.) in accordance with Regulation (EU) 2016/679 or in accordance with the local regulations of any country in which AcechemTanker B.V operates its fleet on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, the applicable legislation in relation to personal data and shipping practice. More specifically, we process passport, identity and contact information, training and education data, prior and current employment information, background security checks, photo, your application to the Company and your communications with it, as well as any other data necessary in connection with the purposes described below.

1.2 Acechem Tanker B.V will retain your personal data for six (6) months after the completion of the selection process in relation to the position, for which you have applied. This period may be extended, if this is required in order for the Company to comply with its legal obligations towards the competent authorities or third parties, due to applicable provisions on data retention periods or in order for the Company to establish, exercise or defend legal claims. If your application is successful, we will inform you about the new applicable retention periods.

1.3 We process your data in order to select the appropriate personnel for the position for which you have applied pursuant to our recruitment criteria, to comply with our legal obligations, to establish, exercise or defend legal claims and to ensure the safety of our staff, our premises and of the vessels we manage. If you provide your consent, we will process your data in order to select the appropriate personnel for a future position, other than that for which you have applied.

2. Third party data transfers

We will not transfer your personal data to any third parties to the extent that your application is not successful or unless such transfer is required by law or by an order of a competent authority.

3. Your rights

You have the right to: (a) request access to your data and to information relating to the processing of your data, (b) request corrections and/or completion of your data, (c) request the deletion of your data, (d) request the restriction of the scope of processing, the way we are processing your data, as well as the purposes for which we are processing them, (e) receive the data you provide to us in a structured, commonly used and machine-readable format, transmit them to another data controller, and/or request us to transmit them to another data controller, if technically feasible, (f) object to the processing of your data, on grounds relating to your particular situation, and (g) file a complaint before the competent data protection authority. So far as the processing relies upon your consent, you have the right to withdraw such consent at any time. To exercise your rights, please contact us as stated below at 5.

4. Legal basis for processing

Acechem Tanker B.V processes your personal data because the processing is necessary in order for the Company to:

(a) take steps at your request prior to entering into an employment agreement with you;

(b) process your data for the purposes your consent, where applicable; and/or

(c) to pursue its legitimate interests, such as to comply with its employee-related procedures, to fulfil its manning needs, to ensure the safety and security of its staff, of the vessels it manages and of its premises, to comply with its legal obligations and with industry-specific requirements imposed by charterers, to establish, exercise or defend legal claims and to identify candidates;

(d) to establish, exercise or defend legal claims.

The provision of some of the above personal data is required by law or by contract. Therefore, if you do not provide us with your data, we will not be able to process your application to work in the Company.

6. Communication

You can communicate with the Company as follows:

[ACECHEM TANKER B.V.] - [Crew Man. Ahmet Nartan CUĞ] - [Postane mh. Ecla sk. No:21 34940 Tuzla/Istanbul – TÜRKİYE] - [+90 (216) 493 8330-31] - [info@acehemtanker.com]